An Ideal Chicago Wedding Reception Timeline

Posted on March 30, 2007 
Written by Peter
Filed Under Wedding Planning

Most couples have no experience planning a wedding reception timeline. They are often confused by the process, and have no idea where to begin. Hiring a wedding planner can be a great idea, but if that’s not in your budget, both your music provider and the catering director at your venue are experienced professionals who have done many weddings and can be of great help. The following is a typical scenario with dancing between courses that is often used by wedding planners, but it’s just one of many ways to organize a successful reception.

7:00 – Cocktails. The music provides an elegant mood that’s conducive to conversation.

8:00 – Doors open with upbeat dance music as the guests enter. This gives the party an exciting, energetic beginning, and if some people don’t understand that it’s alright to dance before the bride and groom, a good band will know how to draw them onto the dance floor. At the end of this short set, the MC seats the guests.

8:15 – The bridal party is introduced, and as the bride and groom enter the room, they proceed to the dance floor for their first dance. Half way through the bridal dance, the parents of the bride and groom, then the bridal party, then the rest of the guests are invited by the MC to join in the dancing. Many couples feel a little self conscious on the dance floor by themselves, and inviting people to join them half way through their song can make them feel more comfortable. Another three or four songs are played after the bridal dance. The goal of this music set is to really energize the crowd and let them know they’re in for an exciting evening!

8:30 – A welcome speech is given by the hosts, followed by a blessing, and then the first course is served.

8:45 – During the first course, a few musicians play quiet background music, creating the perfect atmosphere for dining and conversation, and there are two or three short toasts. These are typically given by the parents of the bride or groom, the best man, or the maid of honor.

9:00 – There is another short dance set, during which the first course is cleared and the entrée is served. Dancing between courses is a popular trend, and it can be much more exciting and fun for the guests!

9:15 – Entrée with background music.

9:30 – Near the end of the entrée, the bride and groom cut the cake and then speak, followed directly by the father/daughter and mother/son dances, which are often combined, so that the guests don’t have to sit through two songs in which they aren’t included. All the guests are invited to the dance floor and have a blast rockin’ the night away until the end of the party!

A band that can interact well with the audience is more engaging and as a result can help keep the dance floor packed.

Bands usually take breaks periodically. Continuous music with no breaks will cost more, but contributes greatly to the momentum of the reception and is highly recommended for the most fun filled, energetic party!

11:30 – Last dance.

Each wedding is unique and will reflect the tastes and needs of the bride and groom. The details of your wedding reception timeline can vary greatly!

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